Ukraine: Programme Officer

Programme work

· Contributes to designing ECHO overall strategy, policies and thematic working groups.

· Appraise, monitors an evaluates partners’ financing requests in the light of the intervention strategy adopted and advise, as appropriate;

· Prepares fiche-ops, as appropriate and submits to the responsible Head of Office/TA;

· Reviews policy compliance in cooperation with policy experts in the RSO/HQ;

· Liaise with partners on finalising and reviewing proposals, once the appraisal is agreed with ECHO headquarters;

· Assesses requests for contract modifications submitted by partners and advise ECHO as appropriate;

· Evaluate interim and final reports submitted by partners and advise ECHO as appropriate ;

· Critically studies and comments upon partners’ reports and field operations;

· Assists with, participate in, and report on meetings, as appropriate;

· Pro-actively follows local or regional events that may impact on the humanitarian situation in the country/region. Draft reports on the humanitarian situation, including any political, economic and security events relevant to the analysis of the humanitarian situation in the country/region;

· Support the HoO/TA in the event of an emergency response;

· Provides back-stopping capacity and surge support in case of need.

Specific duties for the Programme Officer:

· Assess policy compliance of proposals in cooperation with policy experts in the RSO/HQ;

· Conduct field trips and consultations to monitor the implementation of ECHO-funded operations, as specified in the work programme provided by ECHO headquarters, in the light of partners’ contractual obligations, including in the field of information and communication and the situation on the ground in liaison with the RIO, and report to ECHO as appropriate;

· Works closely with the Delegation to ensure that the activities funded by ECHO are, wherever possible, consistent and integrated with other Commission programmes.

Working with partners

· Advises on the operational capacity of implementing partners;

· Maintains contacts with ECHO’s partners, advising the relevant interlocutors of any major issues arising;

· Ensure the monitoring of ECHO visibility and pro-active communication by partners in operational contracts in line with the guidelines;

· Ensures communications with ECHO’s partners, including establishing and maintaining a database of relevant organisations and personnel;

· Manages/supervises contracts/grants database.

· Assess partners’ long-term planning, particularly with regard to their exit or hand- over strategy and, if appropriate, provisions for their programmes to be integrated into and/or taken over by local structures or organisations, with the support of AIDCO, EEAS or other development donors;

Representing ECHO

· Conduct field trips with other EU officials in field visits, as requested and appropriate;

· Participates to meetings of operational co-ordination fora organised by the international humanitarian community or the local or national authorities as appropriate;

· Liaises, in coordination with the HoO/TA with local authorities and institutions;

· Assist with enhancing the visibility and communication of ECHO’s overall assistance.

· Develops and maintain regular consultations with the field representatives of other humanitarian donors, especially those of EU Member States.

General Administration

(If/When applicable)

· Daily management of the office in the absence of a TA;

· Performs financial and administrative responsibilities linked to the posting, under the guidance of the Regional Administrative Co-ordinator;

· Provides weekly reports and other ad-hoc documents;

· Respond to requests for information;

· Establishes mission programmes.

Office specific responsibilities/tasks: (If/When applicable)

· Undertakes any additional tasks as assigned by the TA/Head of Office/RSO and/or Headquarters.

The closing date for applications is Tuesday, 8^th of December 2015 at 23:00 hours Ukraine local time. Applications will not be accepted after this time.

Applicants for the position need to demonstrate the following criteria:

• Holding a work permit to work in Ukraine or be otherwise eligible to work in Ukraine
• Holding valid passport to travel outside the country
• Ability and willingness to work in a multi-cultural environment
• Capable of working under pressure in a multitasking position.
• Completion of mandatory military service is required for male applicants.

Applicants will be short-listed on the basis of internal selection criteria and based on the information contained in the applicants CV. Only short-listed candidates will be invited for tests and interviews.

Please go through the following document carefully to know more about this position and how to submit your application.

Specifications For ALL (Local Staff) employment agreements:

1. The agreement will be for a period of two year due to the temporary character of ECHO's functioning in Ukraine, with a probation period of 3 months. ECHO operates under a fixed mandate in its countries of operation and works on short- and medium term objectives related to the humanitarian situation in the country. Therefore employment relations may only be established for a definite duration and the agreement shall not be converted into an indefinite one.

2. The salary is determined according to the existing salary-grid for local staff in the Delegation to Ukraine, taking into account the relevant verifiable professional experience.

3. Applications MUST comprise of:

4. A cover letter (maximum 2 pages) setting out the candidate’s motivation and suitability for the position.

5. A completed CV in the EC standard Europass CV template (The template can be downloaded from the webpage: http://eeas.europa.eu/delegations/ukraine/vacancies/index_en.htm).

6. The name, position and contact number/details (telephone, fax, e-mail) of three references, one of them being from the last employer.

7. Completed applications must be sent electronically to email:

ECHO-administration.Kiev@echofield.eu and must arrive no later than Tuesday, 8^th of December 2015 at 23:00 hrs Ukraine local time. The subject should be clearly marked Programme Officer (Ref.IEV-PO-2015-11) on the email.

1. Please note that only short-listed candidates will be contacted.

2. Selected candidates will have, within 10 days after notification, to provide ECHO Kiev the following documents (all documents must be presented in original for certification):

3. copy of passport or ID-card

4. copies of documents relating to academic qualifications

5. copies of documents attesting the professional experience

6. copies of reference/recommendation letters

7. Candidates who do not have the required qualifications and experience should kindly abstain from applying, as their applications will not be considered.

8. Diplomas or degrees and experience certificates submitted shall be verified with the issuing authorities. Anyone found submitting fake documents will be disqualified and the case may be reported to the concerned authorities for appropriate action.

9. The European Commission is an equal opportunity employer.

10. The ECHO Kiev office offers a pleasant working atmosphere and opportunities for personal development.

11. Candidates must abstain from contacting the ECHO Office for information on the selection process. Any candidate that in any way tries to influence the Selection Committee will be disqualified immediately.

12. Full confidentiality will be assured.